Employees Employee Reports

There are many built-in or standard reports and report layouts for employees. These reports and layouts are described in the table below.

For information on running reports or creating your own employee reports, refer to Reporting.

Report Contains this Information
Active Employees As Of (Historical) Employee code, full name, active, last hire/rehire date and last termination date for the employees in the selected date range
Active Employees with Term Date or No Hire/Term Dates Employee code, full name, active, last hire/rehire date and last termination date for the employees that are marked active and have a Termination date or are marked active and don’t have a hire date.
Currently Employed Employees Employee code, full name, active, last hire/rehire date, and last termination date for the employee that are active, have a hire date and do not have a termination date.
Employee 1 Employee code, sort name, hire date, last rehire date, work status, group, manager, director, primary job title, active and years employed.
Employee 2 Employee code, sort name, address 1, address 2, city, state, zip code, phone numbers and descriptions 1-3, work status, group and manager
Employee 3 Employee code, sort name, hire date, last rehire date, work status, cost center, manager, active, primary job title and years employed.
Employee 4 Employee code, sort name, race, sex, birth date, veteran status, disable status, primary job title, manager, cost center and group
Employee Active/Employment Status Discrepancies Employee code, full name, active, employment status, hire date, rehire date 1, 2, 3, termination date 1, 2 and 3 where the employee has an employment status of terminated and is active or an employment status of active and is marked inactive.
Employee Address Labels Avery 5160 2.625 Inches X 1 Inch Employee full name, address 1, address 2, city, state and zip code
Employee Address Labels Avery 5167 1.75 Inches X .5 Inch Employee full name, address 1, address 2, city, state and zip code
Employee Address Labels Avery 5195 2/3 Inch X 1.75 Inches Employee full name, address 1, address 2, city, state and zip code
Employee Addresses Employee code, full name, address 1, address 2, city, state and zip code
Employee Benefit Census Employee code, sort name, provider ID 1, provider ID 2, SSN and active
Employee Birthdays and Anniversaries Employee code, sort name, address 1, address 2, city, state and zip code, birth date, anniversary date, original hire date, last rehire date, group, manager and director
Employee Birthdays This Month Employee full name and birth date for a given month
Employee Contact Directory Employee code, sort name, address 1, address 2, city, state and zip code, phone numbers and descriptions 1-3, email addresses and descriptions 1-3, manager and work status

Employee Detailed

Employee Detailed without PTO Groups

 Employee code, sort name, address 1, address 2, city, state and zip code, phone numbers and descriptions 1-3, email addresses and descriptions 1-3, manager, director, work status, birth date, work status, last check date, pay type, SSN, Group, PTO Date, hire date, last rehire date, last term date, default cost center, payroll group, exempt, salary, highly compensated, pay rates, federal and state tax information, special taxes, deductions, non-payroll benefits, direct deposits, wage defaults, percentage allocations and paid time off groups
Employee Education By Employee Employee code and sort name, school attended, education level, degree, and graduation date
Employee EFTs By Employee Employee code, sort name, sequence, account type, DFI, account number and amount
Employee Job Titles By Employee Employee code and sort name, job title code and description, primary, FTE, default pay level and EEOC code and description
Employee Job Titles By Job Title Job title code and description, employee code and sort name, primary, FTE, default pay level, and EEOC code and description
Employee Pay Rates Employee code, sort name, address 1 and 2, city, state, zip code, birth date, hire date, last rehire date, phone numbers and descriptions 1-3, SSN, work status, pay rate 1, group, manager and primary job title
Employee Percentage Allocations By Employee Employee code, sort name, cost center, job title, percentage
Employee Personal Contacts Employee code, sort name, contact first name, last name, relationship, phone number, emergency, and active
Employee Personal Contacts By Employee Employee code and sort name, first name, Employee code and sort name, first name, last name, phone 1 and emergency contact
Employee Personal Contacts With Notification Reasons Employee code and sort name, first name, last name, phone 1, emergency contact and notification reasons
Employee Phone Numbers Employee code, sort name, phone numbers and descriptions 1-3.
Employee PTO Groups By Employee Employee code and sort name, eligibility date, PTO group, active and current PTO balance
Employee Social Security Numbers Employee code, sort name, Social Security number and active.
Employee Special Taxes By Employee Employee code, sort name, tax, active
Employee Staff Contact Info Employee sort name, phone number, cell phone number and email address
Employee Terminated Active Employee code, sort name, work status and most recent termination date for employees marked active with a termination date greater than the most recent hire/rehire date
Employee Termination 1 Employee code, sort name, hire date, last rehire date, last term date, reason, voluntary, eligible for rehire, work status, group, manager, director and years employed
Employee Termination 2 Employee code, sort name, hire date, last rehire date, last term date, reason, voluntary, eligible for rehire, work status, cost center, group, manager, director and years employed
Employee Terminations and New Hires Employee code, sort name, last hire/rehire date, last term date, work status, termination reason, primary job title and group
Employee Usual Weekly Scheduled Hours Employee code, sort name, effective date, number of hours
Employee Wage Defaults By Employee Employee code, sort name, cost center, job title, wage type, base pay rate, hour/amount
Inactive Employees without a Termination Date Employee code, full name, active, last hire/rehire date and last termination date for the employees that are marked inactive, but do not have a termination date.
Years of Service

  • Employee code, sort name, manager, default cost center, primary job title, work status, years of service, hired (hire date, rehire 1, 2 or 3 date), terminated (termination date 1, 2, 3), and total years served for the compared date enter. The Hired and Terminated dates are listed in the chronological order, if the employee has more than one on these dates.

  • Because an employee can be hired and terminated multiple times, the Years of Service report attempts to determine the start and end date of each span that an employee has worked, so that the total length of an employee’s service can be calculated.

  • Years Served is (this calculates the length in years (up to 3 decimal places) the time span from the hired date to the terminated date if the terminated date is on or after the hired date (for those no longer employed) or to the compare date entered (for those still employed).

  • The Years Service and Total Years Server is the sum of the employee’s years service. For example, if the employee was hired, terminated and rehired, they have two years service totals. These two totals are added together to determine the total years of service for that employee.